--- title: "The Employee Exit Checklist: Don't Overlook Business Banking" description: An employee is leaving? 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Common Searches - [Compare Personal Checking](https://bibank-2025.cms.banno-staging.com/personal/compare-checking) - [Contact Us](https://bibank-2025.cms.banno-staging.com/contact) - [Home Loans](https://bibank-2025.cms.banno-staging.com/personal/home-loans) - [Helping Hands Foundation](https://bibank-2025.cms.banno-staging.com/connect/helping-hands-foundation) - [Compare Business Checking](https://bibank-2025.cms.banno-staging.com/business/compare-checking) Routing Number 06​220​5791 ![Bank Access](https://blog.bibank.com/hubfs/AdobeStock_2061557433.jpeg) # The Employee Exit Checklist: Don't Overlook Business Banking - Home - [Bank Independent Blog](https://blog.bibank.com/blog) - The Employee Exit Checklist: Don't Overlook Business Banking [Ashley Balch](https://blog.bibank.com/blog/author/ashley-balch) 11/12/2026 [Financial Fitness](https://blog.bibank.com/blog/topic/financial-fitness) [0 Comments](https://blog.bibank.com/blog/check-business-bank-access-when-an-employee-leaves#postComment) 3 Minutes When an employee leaves your business or moves into a new role, the to-do list can seem never-ending. Collect their keys, update their system access, reassign responsibilities, and maybe even plan a going-away party. But there's one important task that can be easy to overlook: reviewing their business banking access. ![AdobeStock\_2061557433](https://blog.bibank.com/hs-fs/hubfs/AdobeStock_2061557433.jpeg?width=600&height=400&name=AdobeStock_2061557433.jpeg)Whether an employee is leaving the company or simply changing responsibilities, it's important to review what they can view or do through your business banking services. Make sure access is updated appropriately and someone else is prepared to handle their banking responsibilities. Your banker can help you understand which changes your authorized administrator can make and which require the bank's assistance. This isn't about questioning the employee's intentions. It's a routine step that helps protect your business and keeps things running smoothly during a transition. # Put someone in charge of the banking handoff Choose an owner for the task, rather than assuming the person collecting keys and equipment will also handle banking. That person should coordinate with your authorized account administrator and, when needed, your banker and technology support. For a planned departure, prepare the checklist before the last day and coordinate when changes should take effect. If the departure has already happened, start the review promptly. Don't wait for the next monthly bookkeeping session to find out who still has access. Keep a simple record of each change, who handled it, and anything still open. Store that record securely. It should describe the work completed without becoming a list of passwords, security codes, or sensitive account details. # List the work the person could do Start with their actual responsibilities. Did they only view statements, or could they also prepare or approve payments? Which accounts and services did they use? Who received notices related to that work? Bank Independent's Business Online Banking supports designated employee user accounts with roles and access levels you control. Use your current setup as the starting point for the review. Don't assume everyone has the same permissions or that changing one person's job title changes their banking access. Check any other banking relationships or services involved in the person's work. Ask your banker whether separate action is needed for cards, account authority, or other services. Removing an online user should not be treated as proof that every related authority has been updated. # Use the approved process to change access Have the authorized person arrange removal of access that's no longer needed. If you're unsure which steps to take, contact your banker. Ask for confirmation of what has changed and what still needs attention. Don't keep using the departing person's login as a shortcut for the next employee. Arrange appropriate access for the person taking over instead. If your team has shared credentials, tell your authorized administrator and ask how to correct that setup safely. Also involve your technology support if the person used company email, computers, or other systems connected to the work. Your banking checklist and your broader employee departure checklist should support each other. Neither should be treated as a replacement for the other. # Keep payments moving through the right people Before the handoff is finished, identify work that still needs to happen. Make a list of upcoming payment tasks, reporting needs, and unresolved questions. Assign each to someone who has appropriate access and understands the process. Here's a hypothetical example. A bookkeeper has been preparing payment information while the owner reviews it. The bookkeeper leaves on a Thursday, and supplier payments need attention the following week. The owner should confirm who will prepare the information next and how the existing review process will continue. The answer isn't to give every employee full access or skip a review because the usual person is gone. If your business uses more than one person to approve payments, discuss how to keep that arrangement working during the transition. Ask the bank about options that fit your staffing and service setup. # Check notices and watch for anything unexpected Bank Independent's Business Online Banking offers customized account alerts and access to account activity. Review the settings available in your setup and ask who should receive relevant notices after the change. Don't assume an old contact list has updated itself. Warning signs worth acting on include unexplained payments, unfamiliar account activity, or suspicious emails involving the business's banking. A routine access review is useful, but suspicious activity needs a more immediate response. If you suspect unauthorized activity, contact Bank Independent promptly at (256) 386-5000 or (877) 865-5050. Stop using any system you suspect has been compromised and involve your technology support. Keep records of what you noticed and when, without sending passwords or account details through ordinary email. No access setting or checklist can prevent every kind of fraud. Follow the security requirements in your business's bank agreements, and ask your banker to explain anything you don't understand. # Make the next handoff easier Once you've completed this review, keep a reusable checklist for future staff changes. Include who coordinates with the bank, which services to check, who confirms completion, and how unfinished work moves to the next person. Use it for role changes as well as departures. Someone who no longer handles payments may not need the same access they had before. Checking at those moments is more manageable than trying to remember every change months later. For help understanding the available employee access tools, [explore Bank Independent Business Online Banking](https://www.bibank.com/business/online-banking) and talk with your banker about your current setup. Keep the conversation focused on the work your team needs to do and the access each person needs to do it.  --- #### Tag: [Financial Fitness](https://blog.bibank.com/blog/topic/financial-fitness) #### Share: - [Follow us on Facebook](http://www.facebook.com/share.php?u=https://blog.bibank.com/blog/check-business-bank-access-when-an-employee-leaves) - [Follow us on Twitter](https://twitter.com/intent/tweet?url=https://blog.bibank.com/blog/check-business-bank-access-when-an-employee-leaves&text=The%20Employee%20Exit%20Checklist:%20Don't%20Overlook%20Business%20Banking) - [Follow us on Linkedin](http://www.linkedin.com/shareArticle?mini=true&url=https://blog.bibank.com/blog/check-business-bank-access-when-an-employee-leaves) - [Follow us on Pinterest](http://pinterest.com/pin/create/button/?url=https://blog.bibank.com/blog/check-business-bank-access-when-an-employee-leaves&text=The%20Employee%20Exit%20Checklist:%20Dont%20Overlook%20Business%20Bankingdescription=When%20an%20employee%20leaves%20your%20business%20or%20moves%20into%20a%20new%20role,%20the%20to-do%20list%20can%20seem%20never-ending.%20Collect%20their%20keys,%20update%20their%20system%20access,%20reassign[...]&media=https://377014.fs1.hubspotusercontent-na1.net/hubfs/377014/AdobeStock_2061557433.jpeg) --- #### [Bank Independent Welcomes Dana Coleman-Aldridge as Senior Vice President – Sales Officer Previous Post](https://blog.bibank.com/blog/bank-independent-welcomes-dana-coleman-aldridge-as-senior-vice-president-sales-officer) ### Leave a Reply This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. ### Category - [Press Releases (163)](https://blog.bibank.com/blog/topic/press-releases) - [Financial Fitness (126)](https://blog.bibank.com/blog/topic/financial-fitness) - [Banking and Technology (101)](https://blog.bibank.com/blog/topic/banking-and-technology) - [Community Insights (61)](https://blog.bibank.com/blog/topic/community-insights) - [Leadership (11)](https://blog.bibank.com/blog/topic/leadership) ### Popular Posts [Ashley Balch](https://blog.bibank.com/blog/author/ashley-balch) 06/11/2026 [Press Releases](https://blog.bibank.com/blog/topic/press-releases) [Bank Independent Promotes New Assistant Vice Presidents, Celebrating a Culture of Hard Work and Strong Leadership](https://blog.bibank.com/blog/bank-independent-promotes-new-assistant-vice-presidents-celebrating-a-culture-of-hard-work-and-strong-leadership) [Bailey Lovell](https://blog.bibank.com/blog/author/bailey-lovell) 08/09/2017 [Banking and Technology](https://blog.bibank.com/blog/topic/banking-and-technology) [A Former Bank Teller Reveals Answer To Your Number 1 Question](https://blog.bibank.com/blog/a-former-teller-answers-your-most-asked-question) [Ashley Balch](https://blog.bibank.com/blog/author/ashley-balch) 01/27/2026 [Press Releases](https://blog.bibank.com/blog/topic/press-releases), [Leadership](https://blog.bibank.com/blog/topic/leadership) [Bank Independent Strengthens Strategy and Culture With Leadership Promotions](https://blog.bibank.com/blog/bank-independent-strengthens-strategy-and-culture-with-leadership-promotions) [Ashley Balch](https://blog.bibank.com/blog/author/ashley-balch) 09/13/2022 [Banking and Technology](https://blog.bibank.com/blog/topic/banking-and-technology) [The Complete Guide of How to Use a Contactless Debit Card](https://blog.bibank.com/blog/the-complete-guide-of-how-to-use-a-contactless-debit-card) --- ## Related Posts [Financial Fitness](https://blog.bibank.com/blog/topic/financial-fitness) [Ashley Balch](https://blog.bibank.com/blog/author/ashley-balch) 28 April, 2026 #### [Set It and Forget It: Automating Your Finances](https://blog.bibank.com/blog/set-it-and-forget-it-automating-your-finances) Life moves fast. 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